CAP Table, KMP & Auditors
Entity Master Records
CAP Table, KMP & Auditors provides structured visibility into shareholders, shareholding movements, options, debt/loans, directors, KMPs, and auditors. Track entity master records with greater accuracy, transparency, and ease.
What is CAP Table, KMP & Auditors
CAP Table, KMP & Auditors is an entity master records module to centralize, in a structured format, important owner/ corporate data. It enables organizations to keep a surveillance of their capital structure, shareholders, directors, key managerial personnel (KMP), and auditors from a single platform.
Managing entity information across spreadsheets and separate records can make it difficult to maintain consistency and quickly access the latest information. This module provides a centralized view of key entity records, helping teams organize ownership information, capital details, and stakeholder records more efficiently.
There are specific sections for Cap Table, Directors, KMP/Auditors and information about shares, options, debt/loans, and movement of shareholding/membership.
Centralize Your Entity Master Records
Entity master data plays a crucial role in corporate governance and compliance management. Details like shareholders, shareholding percentage, paid-up capital, directors, KMPs, and auditors may need to be shared between various business and compliance processes.
Using the CAP Table, KMP & Auditors, these records can be kept in a structured and centralized environment, ensuring that relevant information is easily accessible and reviewed.
The module can help teams maintain a clearer picture of:
- Current shareholders, partners, and members
- Share types and number of shares
- Paid-up capital
- Shareholding percentage
- Directors and KMPs
- Auditors
- Shareholding or membership movements
- Options
- Debt and loans
- Ownership and nominee information
- PAN and other relevant identifiers
- Folio number or DP/Client ID
- Physical or dematerialized holdings
Key Features
Cap Table Management
Maintain a structured view of the entity's current or existing shareholders, partners, or members. The Cap Table contains relevant ownership data, such as owner's name, percentage held, number of shares owned, share type and the total paid-up capital.
Shareholding Information
Capture and organize detailed shareholding information, including physical/dematerialized holdings, holding category, resident/non-resident classification, nominee information, PAN, and folio or DP/client ID.
Shareholding & Membership Movements
Record the changes in the shareholding, partnership or membership of the association using a separate movement section. Note down allocation/transfer, shares, paid-up capital, cumulative holding, allocation/transfer amount, certificate information, etc.
Directors, KMP & Auditors
Keep consolidated records of information about the directors, Key Managerial Personnel (KMP) and auditors of the entity. This gives an organized basis for key stakeholders of the organisation.
Options Management
Keep up-to-date and relevant details of options used as part of the entity's capital structure records.
Debt & Loan Records
Ensure that the entity's debt and loan information is shown in the context of the entity's overall capital structure.
Entity-Based Records
Click on the relevant entity and respective Master Records. This allows organisations to keep information in the 'right' entity context, especially if they have multiple entities on the platform.
Downloadable Records
The module also offers an option to download information in excel/CSV file format, which enables you to work with entity records outside the platform as per your requirement.
Why Is a Centralized Cap Table Important?
A cap table provides a structured view of an organization's ownership and capital structure. As shareholding changes through allotments, transfers, or other movements, maintaining an accurate record becomes increasingly important.
A centralized cap table can help organizations understand:
- Who currently holds shares
- Number and type of shares held
- Percentage of ownership
- Paid-up capital
- Shareholding movements
- Ownership categories
- Relevant shareholder identifiers
Keeping this information all in one place helps limit reliance on disparate spreadsheets and makes it easier to review entity ownership information.
Manage Directors, KMP & Auditors
Ownership data is not the only content in corporate records. There is also a requirement for organisations to retain information about directors, Key Managerial Personnel and auditors.
These important entity level records are kept in a designated section in the Directors, KMP & Auditors section. When this information is correlated with the entity's capital and ownership information, it gives teams a full picture of the entity.
This can assist compliance, governance, corporate secretarial, finance and management teams to refer to key information about the entity for compliance purposes.
Benefits of CAP Table, KMP & Auditors
Centralized Entity Information
Keep important ownership and stakeholder information organized within one platform.
Better Data Visibility
Access key entity records without searching through multiple spreadsheets or disconnected files.
Improved Record Management
Maintain structured information relating to shareholders, capital, directors, KMPs, and auditors.
Ownership Transparency
Get a clearer view of current holdings, ownership percentages, and shareholding movements.
Easier Monitoring
Review changes in shareholding, allocation, transfers, and other capital-related information in a structured manner.
Easy Data Export
Download relevant records in Excel or CSV format for analysis, reporting, or further use.
Who Can Use This Module?
For organizations or teams maintaining corporate or entity level information, such as: CAP Table, KMP & Auditors can be helpful:
It may be beneficial for companies operating more than one entity, shareholders, ownership structures and corporate stakeholders and who require a single point of view on their entity master records.
CAP Table & Entity Records for Better Governance
One of the key elements of well-managed corporate governance is having accurate information about entities. A proper system of maintaining ownership, capital, directors, KMPs, auditors and related records can help teams to access the information they need more efficiently and help provide visibility throughout the organisation.
Centralized in one structured platform, CAP Table, KMP & Auditors enables organizations to better manage ownership data, capital structures, stakeholder information, and entity-level data.
Frequently Asked Questions
Yes, users can maintain current shareholder, partner, and member information through the Cap Table.
Yes, users can record and track shareholding, partnership, and membership movements.
Yes, the module provides a dedicated section for Directors, KMPs, and Auditors.
Yes, the module provides sections for shares, options, and debt/loans.
Yes, relevant records can be downloaded in Excel/CSV format.
